Leave accrual calculator.
Work out how much leave you have accrued so far. Annual leave builds at 4 weeks a year and personal leave at 10 days a year, both accruing progressively from your first day rather than landing in a lump on your anniversary. Enter your hours, rate and dates below.
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| Component | Formula | Value |
|---|---|---|
| Accrual rate (FULL-TIME) | 4 wks × 38h ÷ 52 | 2.923 hrs/wk |
| Hours accrued | 2.923 × 52 wks | 152.42 hrs |
| Hourly base rate | - | $35.00 |
| Base leave value | 152.42 × $35.00 | $5,334.62 |
| 17.5% leave loading | base × 0.175 | + $933.56 |
| Total payout | - | $6,268.17 |
Disclaimer: This tool does not constitute legal or financial advice. Results may be inaccurate due to changes in legislation or your circumstances. This tool does not constitute legal or financial advice. We do not recommend taking actions based solely on these results. The calculator makes assumptions and results may be inaccurate due to changes in legislation, modern awards, or your personal circumstances. You use this information at your own risk. We can't guarantee to be perfect, so do note you use the information at your own risk and we can't accept liability if things go wrong. For official guidance, visit Fair Work Ombudsman (fairwork.gov.au). Fair Work Ombudsman.
How leave accrual actually works
Two separate entitlements accrue for every full-time and part-time employee in the national system. Under section 87 of the Fair Work Act 2009 you get 4 weeks of paid annual leave for each year of service, rising to 5 weeks for a qualifying shift worker. Under section 96 you get 10 days of paid personal/carer's leavea year, which covers both sick leave and carer's leave from the same pool.
The word that matters in both sections is progressively. Leave accrues a little at a time as you work, based on your ordinary hours of work. It is not granted in a block at the start of the year, and you do not have to reach an anniversary before any of it exists. It also starts on day one, including during a probation period, which is covered in our probation guide.
Accrual rates by ordinary hours
Because both entitlements are pro-rated to the hours you actually work, a part-time employee accrues at exactly the same proportion as a full-time one. These are the per-week and per-year figures for common rosters.
| Ordinary hours/week | Annual leave/week | Annual leave/year | Personal leave/week | Personal leave/year |
|---|---|---|---|---|
| 20 (part-time) | 1.538 h | 80.0 h | 0.769 h | 40.0 h |
| 25 (part-time) | 1.923 h | 100.0 h | 0.962 h | 50.0 h |
| 30 (part-time) | 2.308 h | 120.0 h | 1.154 h | 60.0 h |
| 38 (full-time) | 2.923 h | 152.0 h | 1.462 h | 76.0 h |
| 40 | 3.077 h | 160.0 h | 1.538 h | 80.0 h |
Worked example
Ben works part-time, 25 hours a week, and has been employed for 18 months (78 weeks). His annual leave accrues at 1.923 hours a week, so he has built up 150 hours of annual leave. His personal leave accrues at 0.962 hours a week, giving him 75 hours, which at his 5-hour standard day is 15 days of sick and carer's leave.
Neither balance resets at the end of a year. Untaken annual leave and untaken personal leave both carry over indefinitely, though only annual leave is paid out when you leave. See final pay for what happens on termination.
What does not accrue
Casual employees do not accrue paid annual or personal leave; the casual loading is paid in lieu of it, as explained in casual vs permanent. A casual who converts to permanent starts accruing from the conversion date, covered in casual conversion. Most periods of unpaid leave do not accrue either, although they generally do not break your continuous service. The full picture is in do you accrue leave while on leave.
For a single leave type in more depth, use the annual leave calculator or the personal leave calculator. To convert an accrued balance into days, try the hours to days calculator. For the two most common full-time rosters see annual leave on a 38-hour week and annual leave on a 40-hour week.
Leave accrual questions.
How accrued annual leave and accrued sick leave are worked out.